Step 1
Intake
Digital intake, agreements, and questionnaires attach to the patient record.
Practice operating system
Let psychologists focus on therapy. AINuma handles the rest.
AI-native infrastructure for modern psychology practices—intake, scheduling, documentation, billing, communication, and operational automation in one connected ecosystem.
- GDPR-conscious
- Clinician-controlled AI
- Session-linked billing
- Unified workflow
The split
Therapy work and operational work are not the same
Psychologists are trained for clinical care—not for running fragmented software stacks after hours.
Therapy work
What only you can do in the room:
- Clinical judgment and treatment decisions
- Patient relationships and therapeutic alliance
- Session presence and professional expertise
- Ethical and licensed clinical responsibility
Operational work
What drains time outside the room:
- Scheduling and calendar coordination
- Intake, onboarding, and agreements
- Documentation and record-keeping
- Invoicing, payments, and billing admin
- Reminders, communication, and follow-ups
- Workflow management across disconnected tools
- Practice administration and compliance overhead
AINuma is the operational layer.
One practice operating system for everything that is not therapy—connected, automated where appropriate, and always under your control.
The Practice OS
One session graph. Every operation connected.
AINuma is infrastructure—not a collection of features. Clinical capture, documentation, billing, and follow-up run on the same patient workflow.
- CoreSession
The visit is the source of truth for clinical and operational context.
- ClinicalDocumentation
Transcripts, drafts, and approved records on one timeline.
- FinancialBilling
Invoices and payments linked to the same visit—when enabled.
- ContinuityFollow-up
Reminders, homework, and next steps without context switching.
- PracticeOperations
Scheduling, intake, and clinic visibility on one system.
Session intelligence powers documentation. Documentation connects to billing and practice operations. Nothing lives in a separate silo.
Operational workflow
Nine steps. One system. No handoffs.
From first contact through payment—every step stays in the same practice environment.
Step 2
Scheduling
Calendar sync and appointments flow into your practice workflow.
Step 3
Session
Conduct the visit—capture audio when appropriate and permitted.
Step 4
AI draft
Structured documentation drafts generated from session context.
Step 5
Your approval
Review, edit, and approve every clinical artifact before it is stored.
Step 6
Record updated
Approved notes, plans, and summaries join the patient timeline.
Step 7
Invoice generated
Session-linked invoicing without exporting to another tool.
Step 8
Payment processed
Record or collect patient payments in the same workflow.
Step 9
Practice updated
Operations, reminders, and continuity stay in sync automatically.
AI assists with drafts; you approve what enters the record. Billing and payments continue the same visit context on supported plans.
Replace the fragmented stack
Most practices run on disconnected tools. AINuma replaces the operational chaos with one operating system.
The fragmented practice
- Separate calendar and scheduling tools
- Disconnected intake forms and consent flows
- Standalone AI note tools that do not connect to billing
- Manual invoices in spreadsheets or another app
- Scattered communication and reminders
- Context lost between systems after every session
The AINuma practice
- One patient record from intake through billing
- One workflow from session to approved documentation
- One operational layer for scheduling and administration
- One system your clinic can standardize on
One connected operating system—not another point solution.
Product
Built as a system—not a slide deck
Real surfaces for documentation, scheduling, intake, planning, and practice operations.
Patient timeline & session documentation
Structured session summaries and note editor—clinician-reviewed before the record is updated.
Scheduling & calendar
Appointments, providers, and session handoffs aligned with how your practice runs.
Intake & assessments
Questionnaire scores and intake data linked to the same patient record.
Treatment planning
Goals, interventions, and checkpoints in one coherent plan view.
Homework & continuity
Assignments and follow-through tracked on the patient timeline.
One system. Every practice shape.
Operational outcomes—not feature lists—for how you work.
Solo practice
One person. One system.
Run intake, sessions, documentation, and operations without juggling apps.
Solo psychologistsGroup practice
Shared workflows. Clinician control.
Consistent operational patterns across therapists—each clinician approves their own charts.
Group practicesClinic & enterprise
Visibility across the practice.
Utilization, multi-provider operations, and corporate programs on the same session graph.
Clinic ownersTrust by design. Ready for review.
Security, privacy, and AI governance documentation for clinical leads, IT, and procurement.
For procurement & IT
Trust Center includes security overview, subprocessors, GDPR-conscious processing, and AI governance—built for healthcare workflow evaluation.
Clinician control
AI proposes drafts; you approve what enters the clinical record.
Privacy & encryption
Encryption in transit and at rest, access controls, GDPR-conscious processing.
Transparent AI
Clear boundaries: drafting assistance—not autonomous therapy or diagnosis.
Operational continuity
Session context flows into billing and practice operations without export.
Patient payments use connected payment infrastructure on supported plans. You remain responsible for fees, taxes, and clinical billing policies.
- GDPR-conscious
- Encryption in transit & at rest
- Clinician approval required
- Connected payment infrastructure
Trusted by practicing psychologists
Operational relief and clinical control—reported by therapists in active practice.
200+
Active practices
10k+
Sessions processed
10+
Hours saved weekly
1
Connected system
“I replaced three tools with one workflow. Documentation still requires my review—but it no longer owns my evenings.”
“Calendar, intake, and session documentation finally share the same patient context. That is what practice software should have been from the start.”
“We needed operational visibility without compromising clinician control. AINuma fits how a modern clinic actually runs.”
Latest from the product
Release highlights and improvements—see what shipped recently. Full notes live on the updates hub.
New
Website intake widget for your practice
Embed AINuma intake and booking on your own site—a direct link, ready-made HTML button, or iframe. Configure colors and text under Dashboard → Settings → Widget.
UpdateSession summary export improvements
Export paths are faster and preserve structure better for EHR handoff and peer review—without extra cleanup.
AIClearer AI recommendations in questionnaire reports
Reports now surface concise, actionable guidance next to scores so you can discuss results confidently with clients.
Frequently asked questions
What psychologists, clinic owners, and procurement teams ask about AINuma.
AINuma is the practice operating system for psychologists. It unifies intake, scheduling, session documentation, billing, and practice operations in one connected workflow—so you focus on therapy while the operational layer runs on one system.
Run your practice on one operating system
Start a 30-day demo—full access, no credit card. See intake, sessions, documentation, and operations connected in one workspace.
No credit card · Cancel anytime · GDPR-conscious