Software comparison · Updated 2026
AI therapy software compared: AINuma vs SimplePractice, TherapyNotes, Mentalyc & Upheal
Psychologists evaluating AI documentation and practice management tools need a clear comparison of capabilities—not marketing slogans. This page compares leading options across transcription, clinician-controlled AI notes, practice operations, and patient-facing tools.
Quick summary
SimplePractice and TherapyNotes are established practice management platforms with scheduling and billing; AI session documentation is limited or add-on compared with AI-native tools. Mentalyc and Upheal focus primarily on AI session notes and transcription. AINuma combines AI session intelligence with a broader practice operating system—intake, scheduling, questionnaires, billing, and a public therapist directory.
If you need AI-generated drafts that always require clinician approval, calendar-linked patient records, and operational workflow in one system, compare the table below. All products evolve—verify current features on each vendor's site before purchasing.
Feature comparison table
| Feature | AINuma | SimplePractice | TherapyNotes | Mentalyc | Upheal |
|---|---|---|---|---|---|
| Session transcription | Yes — session-linked | Limited / add-ons | Limited | Yes — core feature | Yes — core feature |
| AI clinical notes | Yes — draft notes | Limited | Template-based | Yes — core feature | Yes — core feature |
| Clinician approval required | Yes — required | Varies | Manual entry | Review workflow | Review workflow |
| AI treatment plans | Yes — AI-assisted | Manual | Structured templates | Limited | Limited |
| Practice management | Yes — practice OS | Yes — core | Yes — core | Notes-focused | Notes-focused |
| Calendar sync | Google Calendar | Yes | Yes | Limited | Limited |
| Digital questionnaires | Yes — built-in | Add-ons | Yes | No | No |
| Built-in video sessions | AINuma Meet | Telehealth | Telehealth | No | No |
| Public therapist directory | Yes — /therapist | No | No | No | No |
| GDPR-conscious (EU focus) | Trust Center documented | US-focused | US-focused | Varies | Varies |
| Free trial / demo | 7-day demo | Trial on plans | Trial available | Trial available | Trial available |
Based on publicly documented features as of 2026. Capabilities vary by plan and region. This is not an endorsement of any third-party product.
When AINuma is the best fit
AINuma is designed as a practice operating system for psychologists who want session-linked documentation, operational automation, and patient intake in one connected workflow—not a standalone note-taking add-on.
- Session transcription and AI summaries with mandatory therapist approval before records are finalized
- Unified intake, digital questionnaires, calendar sync, and session-linked billing on supported plans
- Public therapist directory and mental health screening tools to support patient acquisition
- 7-day free demo with full product access—no credit card required
Comparison FAQ
Common questions when choosing AI therapy software.
What is the best AI software for therapy notes?
The best fit depends on your workflow. Tools like Mentalyc and Upheal specialize in AI-generated session notes from audio. AINuma adds practice operations—intake, scheduling, questionnaires, billing, and clinician-controlled documentation—in one platform. Always choose software where AI output requires your review before it enters the clinical record.
How does AINuma compare to SimplePractice?
SimplePractice is a widely used practice management platform focused on scheduling, telehealth, and billing. AINuma emphasizes AI-native session intelligence, structured documentation workflows, digital assessments, and an integrated practice operating system. Some practices use established PM tools for billing while exploring AI documentation tools—compare based on whether you need AI notes alone or full operational integration.
How does AINuma compare to TherapyNotes?
TherapyNotes is known for structured clinical documentation templates and practice management for mental health. AINuma offers AI-assisted transcription and draft notes with explicit clinician approval, plus calendar-linked patient journeys, questionnaires, and marketplace features. Evaluate whether template-based notes or AI-assisted drafts better match your documentation style.
Is AI therapy documentation GDPR compliant?
Compliance depends on vendor architecture, data location, subprocessors, and your contract as data controller. AINuma documents GDPR-conscious processing in its Trust Center. Regardless of vendor, review data processing agreements, subprocessors, and whether AI training uses your session content.
Can AI replace a psychologist's clinical judgment?
No. Reputable AI therapy software generates drafts or suggestions only. AINuma requires therapist review and approval before AI content becomes part of the official record. AI does not diagnose, prescribe, or replace licensed clinical decision-making.
Do these tools offer free trials?
Most vendors offer trials or demos. AINuma provides a 7-day demo with full access and no credit card. SimplePractice and TherapyNotes typically offer time-limited trials on select plans. Confirm current trial terms on each vendor website.
Related resources
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