AINuma helps clinic owners increase revenue, optimize psychologist workload, manage corporate mental health programs, and reduce administrative pressure using AI-powered automation.
Managing a psychology practice involves complex operational challenges beyond therapy itself. From patient acquisition and corporate contracts to psychologist utilization and quality control, practice owners need clear visibility and tools that scale.
Many clinics have psychologists with free hours but not enough patients.
Patient Acquisition Dashboard. Track patient source (Google, company contracts, referrals, insurance, Instagram); Cost per patient; Patient conversion funnel.
New patient requests: 132
Booked sessions: 87
Conversion rate: 66%
Top sources
Managers see at a glance which marketing channels generate patients, so they can invest budget where it pays off and fix underperforming channels.
Many clinics generate revenue through corporate mental health programs. Companies offer employees therapy sessions, burnout prevention, and stress coaching.
Problems clinics face:
Corporate Mental Health Management module.
Company: Philips
Employees allowed: 200
Sessions per employee: 5 per year
Price per session: €95
Employees book therapy sessions and the system automatically verifies available sessions.
Usage tracking example:
Philips – February
Employees using therapy: 34
Sessions completed: 88
Average wait time: 3 days
Automatic billing example:
Invoice – Philips
Sessions: 88
Price: €95
Total: €8360
Corporate contracts and reporting become straightforward: usage is tracked automatically, invoices are generated from actual sessions, and companies get clear visibility into program uptake.
Practice owners must balance psychologist workloads. Managers need to know who is overloaded, who has free hours, and revenue per psychologist.
Psychologist Utilization Dashboard.
Dr. Smith
Booked hours: 28/week
Revenue: €2,660
Dr. Lopez
Booked hours: 12/week
Revenue: €1,140
Underutilized
"Dr. Lopez has 60% free capacity. Consider assigning new patients."
By surfacing underutilized capacity and revenue per psychologist, the dashboard helps owners fill gaps and increase clinic profitability.
Long waiting lists and inefficient therapist assignment.
AI-powered patient triage. The patient fills a questionnaire and AI recommends the most suitable psychologist.
Recommended therapist: Dr. Smith
Reason: specializes in anxiety and has evening availability.
Psychologists spend hours writing session notes and reports.
AI session documentation. After each session AI generates:
Example monthly company report:
Company: Philips
Total sessions: 88
Top issues:
Administrative workload drops: notes and progress are generated automatically, and company reports can be produced in one click.
Managers need to ensure therapy quality and consistency.
AINuma AI analyzes anonymized session transcripts and provides insights.
Dr. Smith
Strong empathy score. High patient satisfaction.
Dr. Lopez
Recommendation: ask more open questions.
This supports training and continuous quality improvement without replacing human supervision.
Patients often stop therapy too early.
AINuma predicts dropout risk.
Patient risk: HIGH
Missed 2 appointments
Low engagement
Long gaps between sessions
The system alerts clinic staff so they can reach out and support at-risk patients.
Clinics must demonstrate treatment effectiveness.
AINuma tracks standardized mental health outcomes such as PHQ-9 and GAD-7.
Start: 16
After 8 sessions: 8
Improvement: 50%
Evidence-based outcome data helps clinics win and retain corporate contracts and report to payers.
Clinics can grow patient numbers and improve retention with less manual effort.
AINuma provides a single dashboard showing the health of the practice.
Revenue this month: €82,000
Average session price: €95
Active patients: 320
Waiting list: 54
Psychologist utilization: 78%
AI Insight:
Increase utilization to 90%. Potential revenue increase €18,000/month.
Owners get one place to monitor revenue, capacity, and AI-generated recommendations.
AINuma helps psychology clinics grow sustainably by reducing administrative work, optimizing therapist utilization, and unlocking new corporate mental health revenue.
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